Behind every inspiring exhibition and vibrant event at the Kouba Gallery is someone making sure the details line up. We are looking for a Calendar & Scheduling Coordinator who can help keep our gallery’s many moving pieces organized and running smoothly.
This role is perfect for someone who enjoys working behind the scenes, has an eye for detail, and loves the satisfaction of seeing everything come together on time. You’ll help us stay coordinated so that artists, volunteers, and visitors all have the best possible experience.
What You’ll Do:
- Maintain the gallery calendar of exhibitions, open houses, and special events.
- Coordinate scheduling for volunteers, hosts, and event support teams.
- Ensure communication flows so everyone knows where they need to be and when.
- Track deadlines for artist submissions, installation dates, and promotional timelines.
- Support smooth operations by catching scheduling conflicts before they happen.
Time Commitment:
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About 6–8 hours per month, with extra time during installation weeks or major events.
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A 1-year commitment is preferred to provide consistency and continuity.
Why You’ll Love This Role:
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Play a critical role in the success of exhibitions and events.
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Gain valuable experience in event coordination and nonprofit operations.
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Contribute behind the scenes, knowing your organization keeps everything flowing.
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Be part of a dedicated and creative team where your attention to detail makes all the difference.
